EMEA Synthetic Turf Council AISBL (hereafter “ESTC”).
40, Rue Belliard
Identification no. 828.241.824
Final version approved by the Council
The Internal Regulations complement the Articles of Association and are binding to all ESTC members.
Art. 1. Categories of members (article 4 of the Articles of Association)
ESTC consists of both Full and Affiliate Members.
The Full Members must belong to one of the categories listed below:
- Material Manufacturers & Suppliers
- Specialty Manufacturers & Service Organisations
- Testing Laboratories, Services and Equipment
- Base Contractors
- Specialty Contractors
- Builders & Installers
- Landscape & Recreation Installers
- Independent Professionals & Consultants
Affiliate Members must belong to one of the categories listed below:
- Sports governing bodies
- Affiliate Organisations
Art. 2. Conditions for membership
Art. 2.1. General conditions for membership of companies
The general conditions for membership of companies in ESTC are as follows:
- potential member companies should be operating for at least 1 year;
- potential member companies should fall into at least one of the categories listed hereafter;
- ownership of potential member companies should not be based in a country with a non-market economy.
- Potential members should have the recommendation of at least 2 ESTC members.
Art. 2.2. Specific conditions per membership category
The specific conditions per membership categories in ESTC (if any) are as follows:
Art. 2.2.1. Full members
– Material Manufacturers & Suppliers
Companies whose primary business is to provide materials or manufacturing services to the synthetic turf industry. These companies do not provide turn-key installation of the synthetic turf nor provide the overall warranty for an installation.
– Specialty Manufacturers & Service Organisations
Maintenance service companies, equipment manufacturers, professional service organisations, recycling companies and other companies who sell their products/provide their services primarily to the buyer or end-user.
– Testing Labs, Services & Equipment
Independent testing companies capable of testing synthetic turf and its components.
– Base Contractors
Companies whose primary responsibility is building the base under the sports field, and not the synthetic turf system above the base
– Specialty Contractors
Companies that are involved in single elements of the contracting work of a synthetic turf field such as drainage systems, field removal and irrigation.
– Builders & Installers
Companies whose primary responsibility is installing synthetic turf systems either directly or indirectly through a sub-contractor or distributor. These organisations often have turn-key responsibility for the synthetic turf installation and provide the overall warranty for the installation. It is recognized that some companies in this category may manufacture synthetic turf or provide other system components.
– Landscape & Recreation Installers
Companies whose primary responsibility is installing landscape, golf, and recreation synthetic grass, but does not install sports fields.
– Independent Professionals & Consultants
Companies with legally registered or licensed design professionals or engineers, as well as those with non-licensed practitioners or consultants that represent or advise the owner/end-user with surface and systems selection information, technical specifications, system designs, bid and construction documents, etc.
Art. 2.2.2. Affiliate members
- Universities, University in sports-marketing, research.
- Sports governing bodies. National, European or International Sports governing body. This could include leagues, clubs.
- Affiliate Organisations
Art. 3 Membership fees
The annual membership fee will be based on your company’s sales in the synthetic turf industry in Europe, Middle East and Africa (EMEA) and calculated according to the following table
|Membership Type||Sales in the industry in EMEA||Membership Fee|
|Full members||Material Manufacturers & Suppliers; Specialty Manufacturers & Service Organisations; Testing Laboratories, Services and Equipment; Base Contractors; Specialty Contractors; Builders & Installers; Landscape & Recreation Installers; Independent Professionals & Consultants||< € 1 million||€ 1.000|
|€ 1-5 million||€ 3.000|
|€ 5-15 million||€ 5.000|
|€ 15 million <||€ 7.500|
|Subsidiary/brand owned by another ESTC member(1)||N/A – fixed fee||€ 3.000|
|Affiliate members||Universities, end users||N/A – fixed fee||€ 250|
|Sports governing bodies||No fee|
|Affiliated organisations||No fee|
A subsidiary/brand will be charged only 50% of the regular contribution, with a maximum of € 3.000. For a subsidiary/brand to become a member, the mother company needs to be a member
A company’s individual information on revenue classification will only be disclosed to ESTC staff, who will operate under strict confidentiality regulations. ESTC Council members will
not have access to this information. All ESTC members will be asked at the end of each year to confirm their membership category based on which the fee for the following year will be calculated.
Art. 4 Code of Conduct & Ethics
All ESTC members are bound by the ESTC Code of Conduct & Ethics (see annex 1). This code sets out various rules which ESTC members must abide by.
ESTC has a procedure in place for dealing with complaints of non-compliance to the Code, which is stipulated in the ESTC Code of Conduct & Ethics.
Art.5 Working Groups & ad-hoc Committees
Art. 5.1. Working Groups
The decision to install a working group shall be taken by the Council. Any member can put forward a request to install a working group.
Each working group shall have a chairman. The chairman shall be appointed by the Council at the recommendation of the working group. The term of office of a working group chairman shall be 3 years, renewable once.
At least one working group meeting will be organized a year. The Working Group chairmen can decide to have additional working group meeting, either in person or by conference call.
Each working group meeting or conference call will need to have an ESTC staff member present.
Each working group shall appoint a core group of members to carry out the work. Any full or affiliate member is entitled to participate in the meetings.
Art. 5. 2. Advisory Committee
Upon recommendation of the Director General, an Advisory Committee may be installed. The purpose of this Committee shall be to debate on the future strategy of the Association and to give its
recommendations to the Director General. The outcome of the discussions of the Advisory Committee are not binding. The composition of the Advisory Committee is decided on by the Director eneral.
Art. 6 Amendments to the Articles of Association
The following ‘rights of full members’ have been approved by the Council and will be integrated into the Articles of Association at the next revision.
Each full member shall have one vote. Decisions will be taken by single majority.
Full members have voting rights for the following:
- Approval of the budget (upon recommendation by the Council)
- Approval of the annual accounts (upon recommendation by the Council)
- Approval of the strategic plan
- Nomination of the members of the Council
- Any other subject the Council wishes to consult the members on
Voting will occur by e-mail correspondence. An e-mail will be sent to all full members outlining the subject to be voted on and members will be given 2 weeks to respond.